GDPR Compliance Statement

At Synergy Medical Coding Academy, we are committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR) – EU Regulation 2016/679. This policy explains how we collect, use, store, and protect personal data of users located in the European Union and other regions where GDPR applies.

1. Data Controller

Synergy Medical Coding Academy is the Data Controller responsible for your personal data collected through our website and services.

2. Personal Data We Collect

We may collect and process the following personal data:

  • Name

  • Email address

  • Phone number

  • Educational and professional details

  • IP address and browser/device information

  • Any information you voluntarily submit via forms, emails, or registrations

3. Lawful Basis for Processing Data

We process your personal data only when there is a lawful basis, including:

  • Consent – when you submit forms or opt in to communications

  • Contractual necessity – to provide training or services you request

  • Legal obligation – when required by law

  • Legitimate interest – to improve our services and website performance

4. How We Use Your Data

Your personal data may be used to:

  • Respond to inquiries and provide course information

  • Process enrollments and training services

  • Communicate updates, notifications, or learning-related information

  • Improve website functionality and user experience

  • Comply with legal and regulatory requirements

5. Data Storage and Security

  • Personal data is stored securely using appropriate technical and organizational safeguards.

  • Access to data is restricted to authorized personnel only.

  • We take reasonable steps to prevent unauthorized access, loss, or misuse of data.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. When data is no longer needed, it is securely deleted or anonymized.

7. Your Rights Under GDPR

As a data subject, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Erase your personal data (“Right to be Forgotten”)

  • Restrict or object to data processing

  • Data portability

  • Withdraw consent at any time

To exercise your rights, please contact us through our official website channels.

8. Data Sharing

We do not sell or rent your personal data. Data may be shared only with:

  • Trusted service providers under confidentiality agreements

  • Legal or regulatory authorities when required by law

9. Cookies and Tracking

Our website may use cookies and analytics tools to enhance user experience. You can manage or disable cookies through your browser settings.

10. International Data Transfers

If personal data is transferred outside the EU, we ensure appropriate safeguards are in place to protect your data in accordance with GDPR requirements.

11. Changes to This GDPR Policy

Synergy Medical Coding Academy reserves the right to update this GDPR policy at any time. Any changes will be posted on this page with an updated effective date.

12. Contact Us

If you have any questions about this GDPR Compliance Statement or your data rights, please contact us via our website communication channels.

Effective Date: 10-01-2026